Payroll technology improves considerably and accelerates various business functions through the automation of various tasks, faster processing of information, and software integration. Without it, HR specialists can get caught up in various low-value tasks that distract from strategy and efficiency. There is also the risk of high staff turnover and non-compliance which equally have negative, and sometime detrimental, effects on a business.

The developments in payroll technology means that archaic or legacy systems no longer meet the needs of an organisation, slowing down the potential to thrive and properly care for their employees. Regular software updates and system renewals are imperative to organisations who wish to remain resilient against the challenges that come with human resources. If, however, you’re ponderous about when the last time your payroll solution received an update or a technician came to see you about modernisation, the chances are high that your solution needs a facelift.

Here are 5 signs that signal the need for a software upgrade:

You spend far too much sorting out excess paperwork

An efficient, up-to-date, and reliable payroll software solution will minimise the amount of paperwork that piles up on your desk. From payslips to leave applications, and everything in-between, an integrated solution means that all data is collected and accessible on one platform where employees, employers, and HR professionals can submit, monitor, extract, and update information.

You receive poor technical support

There is no doubt that a faulty or outdated payroll solution will lead to an immense waste of time and frustration. When it comes to software, it is important to partner with a service provider that is reliable, and offers state-of-the-art software solutions and support. If you are not receiving the kind of technical support that you need to ensure that your HR tasks are completed efficiently, it might be time to consider an upgrade.

You’re not meeting SARS requirements

One of the more severe risks of an outdated payroll solution is non-compliance with SARS. Not only can this heavily effect your employees earning capacity, but it can be damaging to your organisation. The latest payroll software is regularly updated to show annual tax brackets, considerations, regulations, as well as updated labour laws. This can be viewed by HR personnel and employees to ensure harmonious understanding about monthly dedications and contributions.

You are overwhelmed by administration errors

Oftentimes, if there are no steadfast payroll systems in place, HR professionals can be overwhelmed by administration errors. This can range from filing the incorrect information of new employees, to cases where employees’ leave is not properly tracked. Integrated payroll software ensures that all queries are submitted through a system, that all updates are done automatically, and that all data is recorded without reams of paper wastage.

You’re losing vital role-players

When a payroll solution does not work efficiently, the frustration is often shared by employees and HR personnel alike. In any cases, vital role-players who value stability and efficiency, are the first resources to look employment elsewhere. While staff turnover is part and parcel of any business, an increase in resource resignation is a reason for concern. An integrated payroll solution can offer the reassurance that vital role-players need to feel secure in their position and within a company.

Making the shift to newer technology can be a tough decision when you consider cost, training, and integration. However, it is important to weigh up the cons of working with an outdated system that is no longer efficient. With the right service provider, you will be able to find a system that best suits your budget, time restrictions, and specific integrations.

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